Return to Campus Plan Fall 2020

TIMELINE

Campus “Bubble”

Starting Monday, September 7, ASMS will begin moving in on-campus students. This process will continue through Sunday, September 20. During this time, we plan to maintain a campus “bubble” to minimize the risk of a COVID-19 outbreak. After moving in, students should plan to remain on campus.

Required Weekends

In order to help maintain the campus “bubble,” ASMS will still implement two required weekends for students to remain on campus. The required weekends will be September 11-13 and September 18-20 for students who move in prior to those dates.

Cancellation of Fall Break

The need to recover lost instructional time and to discourage students from exiting the “bubble” necessitates the cancellation of Fall Break. If students’ families have planned trips during Fall Break, ASMS will accommodate them by allowing affected students to complete make-up work when they return. However, students who have taken trips will only be allowed to move in after completing 10 days of quarantine upon returning home, even if the end of the quarantine occurs after September 20. Therefore, you may be assigned a late move in date after September 20. See below for more information.

Vacations and Move In

When your hall staff member contacts you to schedule your move in appointment, the e-mail will include a form that will ask you if you plan to take a vacation over Labor Day or the previously scheduled Fall Break as well as the dates of your vacation. In order to protect the campus “bubble,” ASMS will follow the 10 day quarantine guideline from the CDC. Students and families who vacation will need to delay their move in date for 10 days post vacation. Students and families should disclose this information on the form, so your move in can be scheduled in accordance with this guideline. We appreciate your cooperation!

Required Forms

If you have received an email from our School Nurse, Kathy Kilcrease, or Student Affairs Coordinator, Joyce Boatman, regarding missing forms, please make sure you have submitted any and all missing forms by Friday August 28th. If there are any forms missing after that date, ASMS reserves the right to administratively withdraw your student.

STUDENT AFFAIRS

ASMS COVID-19 Move in

We understand that families are excited to move into the residence halls. ASMS has worked hard to develop plans to keep all community members safe. We appreciate your ongoing patience as we continue to navigate the challenges of COVID-19.

Things to keep in mind:

• Please pack lightly! Families with a student living on campus will need to keep in mind that ASMS may have to activate remote learning as outlined in the COVID-19 plan at a moment’s notice. By bringing only essential items, the transition home will be much easier. Realistically, we do anticipate that ASMS could be forced to transition to remote instruction earlier than expected – possibly even just after everyone has reported back to campus. Students should look at any time spent on campus as a bonus. Additionally, ASMS has scheduled periods of remote instruction.
• Masks will be required at all times.
• Complete the Health Screening Questionnaire 24 hours prior to your move in day and time. Students should complete their questionnaire, and family members helping with move in should complete the visitor questionnaire. Forms are located on the COVID-19 page of the ASMS website.
• Do not come if you are exhibiting any signs of COVID-19; have tested positive for and not yet recovered from COVID-19; or have been exposed to anyone showing symptoms of COVID-19.

Procedures:

• Move in will be by appointment only! We understand the need to work around multiple work schedules and virtual school schedules. Therefore, we will offer a variety of days/times that will hopefully work for your family.
• ASMS Peer Advisors will move in on September 7th in order to help acclimate other students to residential life.
• Move-in dates for all other students will occur September 8th – September 20th.
• Weekday appointment times will fall between 2:30pm – 5:00pm. Parents will need to plan to leave campus by 6:30PM as study hours start at 7pm each weekday.
• Weekend appointment times will fall between 9am-5:00pm. Parents will need to plan to leave campus no later than 6:30pm during weekend move-in.
• Sign up info: On August 27, parents / guardians will receive an email from our CLC Residence Life staff with a link to sign up for your move-in appointment. Please sign up by September 1st.
• Because we must limit the number of people in any building at a time, please understand that if a particular time is not available to choose, it is full, and we cannot add more people to that time slot.
• Please keep in mind your student’s remote class schedule. We will not excuse any absence for a move in appointment.
• In order to limit the amount of people on campus, we ask that only two adults per student help move in on your assigned day.
• When you arrive for your appointment, you will drive to the rear gate on Caroline and Georgia. The gate will be opened for you, and you will need to pull through and park close to the residence hall building in which your student resides.
• You will be required to unload your vehicle in an expedited and efficient manner. (ASMS staff/students will not be able to provide assistance with unloading your vehicle.)
• You will report to the first floor of your student’s assigned residence hall where you will receive your room key and room condition form to begin moving in.
• Promptly unload your car. Once unloaded, exit the cul-de-sac to keep traffic moving. You may move your car to the larger parking lot.

Students will need to pick up their mailbox key from Mrs. Dorsey at the front desk during normal business operations.

ACADEMIC AFFAIRS

Extension of Remote Learning Schedule

From Tuesday, September 8 through Friday, September 18, ASMS students will remain on the remote learning schedule and participate in virtual classes even as the campus becomes populated with students. This will help students transition from the remote learning schedule to the normal class schedule. It will also reduce contact with vulnerable community members during a time when COVID-19 symptoms may not be apparent in students. Instructors of science courses may choose to have their lab periods meet in person.

Return to On-campus Schedule

On Monday, September 21, ASMS will swap back to an on-campus class schedule, and all students will follow this schedule. Therefore, remote students will adjust to following the on-campus class schedule and participate virtually during those class periods with the on-campus students.

Campus Study Hours

CASTLE (Concentrated Academic Study Time Learning Environment) hours will be in effect from Monday, September 7 through the rest of the year when students are on-campus. From 7 pm until 9 pm Sunday through Thursday nights, students are expected to study without the distractions of club meetings, games, or television. CASTLE hours start at 7:30 pm on Monday evenings to make time for student organizations to meet.